Our department orders, reviews and bills premium audits upon your policy’s conclusion to calculate the final premium amount.
Field audit (final)
A premium auditor will contact you for an appointment to visit your location to review your operations and payroll records to ensure the accuracy of the classification assignments on your policy and to calculate the payrolls earned during your policy term.
For qualifying accounts, a mail-in audit form will be mailed to you at policy expiration for you to complete and return to us. The information captured on this form is the same as what is obtained during a field audit, except no on-site visit is required.
Check audit (mid-term)
For qualifying accounts, a check audit form will be mailed to you for completion during your current policy term. This is to ensure your payrolls are in line with the estimates to avoid any large deviations at final audit.
*Please Note: If proper time cards are not maintained, all payrolls will need to be placed into the lower wage/higher rate classification.*
We will need to estimate your final audit premium which may result in paying a greater amount than your original premium. Also, we may need to cancel any current policies that are written through Atlas due to non-compliance with the audit.
*Please note: As this document contains confidential payroll information, we can only send them to a named principal of your company or the person with whom we conducted your audit. If you wish us to send them to a different person (including a broker or agent), please e-mail a letter on your company letterhead to us authorizing the worksheets to be released.
No. The revised terms only apply to policies incepting or renewing on or after July 1, 2018.
Labor Code section 3352(b)(2) states: “a policy or contract that is entered into or renewed in compliance with this section is subject to this section as it read on the date that the policy or contract was entered into or renewed.”
Effective July 1, 2018:
Effective July 1, 2018:
Not at this time.
No, new waiver forms are not required. A signed waiver will stay in effect unless the individual who submitted the waiver provides the carrier with a written withdrawal.
The appropriate waiver form must be signed by the individual eligible for exclusion; not by the employer or a representative thereof. The exclusion will be effective the date we receive the properly executed waiver form(s) and will remain in effect unless a written withdrawal is received. We may elect to backdate the acceptance of the waiver form up to 15 days prior to the date of receipt with the consent of the individual signing the waiver. This only applies to policies incepting or renewing on or after July 1, 2018. If your policy incepted/renewed prior to this date, you will not be eligible for exclusion at this time. For further assistance, please contact your insurance broker.
An individual who meets the following criteria may be excluded for coverage if he/she meets the criteria for exclusion for the respective type of entity:
No. Each individual person waiving coverage must meet the ownership requirement. This is because in both Labor Code section 3352(a)(16)(A) (pre-July 1, 2018) and 3352(a)(16)(A)(i) (post-July 1, 2018) an officer or member of the board of directors is referred to in the singular.
For policies incepting or renewing on or after July 1, 2018, we may elect to backdate the acceptance of the waiver form up to 15 days prior to the date of receipt with the consent of the individual signing the waiver.
Example: A policy is effective July 1, 2018 and the waiver form isn’t received till July 20, 2018. We will amend the policy to have the officer included July 1, 2018 – July 5, 2018 and then excluded July 5, 2018 – expiration.
Please contact your broker to notify them of the ownership change on the policy. They will relay the change to us for proper advisement and handling.